Create an email message template in Outlook

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Use email templates to send messages that include information that infrequently changes from message to message. Compose and save a message as a template, and then reuse it when you want it. New information can be added before the template is sent as an email message.

1. On the Home tab, in the New group, click New E-mail.

Keyboard shortcut     To create an email message, press CTRL+SHIFT+M.

In the message body, enter the content that you want.

1. In the message window, click the File tab.
2. Click Save As.
3. In the Save As dialog box, in the Save as type list, click Outlook Template.
4. In the File name box, type a name for your template, and then click Save.

By default templates are saved in the following location:

c:\users\username\appdata\roaming\microsoft\templates

SEND A MESSAGE WITH EMAIL TEMPLATE:

Send an email message based on a template

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Use email templates to send messages that include information that doesn’t change from message to message. You can compose a message and save it as a template, then reuse it anytime you want it, adding new information if needed. These instructions assume you’ve already created and saved a message template. For instructions on creating a message template, see Create an email message template.Newer versionsOffice 2007

These instructions assume you’ve already created a message template. To create an email message template, see Create an email message template.

To use an email message template, use the following steps:

1. Select New Items > More Items > Choose Form.
2. In the Choose Form dialog box, in Look In, click User Templates in File System.
3. The default templates folder is opened. The folder location (in Windows 7 and later operating systems) is c:\users\username\appdata\roaming\microsoft\templates. If your template is saved in a different folder, click Browse, and then select the template.
4. Select the template, and then click Open.
5. Make any additions or revisions to the recipients in the To, Cc, or Bcc boxes and any changes to the subject and message body.
   
   Note: Changes made aren’t saved to the template. If you use the Save command, this creates a draft of your message, but won’t update the template.
6. Click Send.